1099 Tax Calculator for Notary Publics in Virginia
A notary public billing $54,000 a year with$11,200 of business expenses should set aside20.1% of gross income — that is $10,866 a year, or $2,717 per quarterly payment. Here is the breakdown, and what Virginia specifically requires.
Notary Public Tax Estimator (2026)
Location: Virginia • State Tax:5.2% Effective (Top 5.75%)
W-2 tax itself is withheld by your employer. Entering wages only moves your 1099 income into its correct, higher bracket and accounts for the Social Security wage base your paycheck already used.
Tailored Write-Offs for Notary Public & Loan Signing Agent
Click to toggle deductionsCheck off typical business expenses to automatically update your deduction total:
Total annual tax divided across the 4 IRS estimated payment vouchers.
Hold back from every payout
Gross minus deductible expenses
Virginia progressive rates range from 2.0% to 5.75% for income over $17,000.
IRS Form 1040-ES Quarterly Payment Voucher Schedule
Deadlines for 2026 estimated tax payments to avoid IRS underpayment penalties.
Virginia 1099 Tax Rules
- Rate applied here
- 5.2% Effective (Top 5.75%)
- Statutory bracket
- 2% to 5.75%
Virginia brackets from 2% to a 5.75% top rate, and Virginia ranks the brackets by income thresholds that are not adjusted for inflation as frequently as most states, so the thresholds drift in real terms over time. Virginia allows a federal income tax deduction that phases out as taxable income rises.
Local taxes: Virginia has no local income tax, so the state rate applies uniformly to a Richmond or Arlington contractor.
State revenue agency: Virginia Department of Taxation.Virginia has no quarterly estimated income tax voucher requirement for individuals. Payment is made with the annual Virginia Individual Income Tax Return via the Virginia Department of Taxation.
Tax Strategy for notary publics
A notary's two core costs are the state commission renewal fee and the required journal, seal, and insurance. These are fully deductible and are easy to overlook precisely because they are small and routine. Notaries who also perform loan signing add document preparation time, mobile-notary travel mileage, and business insurance to the deduction schedule.
Mobile notary work is often the higher-margin and more seasonal part of the trade, with signing volume tied to the home purchase cycle. Loan-signing income can appear in a single month and then vanish for a quarter, so divide the trailing-twelve-month total rather than extrapolating a strong signing month.
To avoid underpayment penalties, pay at least 90% of your current-year tax, or 100% of last year's total tax — 110% if your prior-year AGI was above $150,000.
Write-offs for notary publics in Virginia
At this role's typical income the combined federal, FICA and Virginia rate defers25.4% of every deducted dollar.
| Deduction | Typical amount | Est. tax saved |
|---|---|---|
| Loan Signing Mobile Driving MileageTraveling to borrowers' homes and escrow offices. | $6,800 | +$1,726 |
| Dual-Tray Laser Printer & TonerHigh-volume printer handling legal and letter mortgage document packages. | $1,400 | +$355 |
| Notary Bond & E&O Insurance PolicyState mandatory surety bond and high-limit error insurance. | $550 | +$140 |
| Paper, Document Clips & EnvelopesHeavy 20lb paper reams and FedEx drop-off packaging supplies. | $600 | +$152 |
| Official Notary Stamp & Record JournalState compliant embossers, rubber stamps, and secure log journals. | $120 | +$30 |
| If you claimed all of the above | $9,470 | +$2,404 |
Claiming $9,470 of those write-offs drops the quarterly payment from $2,717 to$1,995 and your set-aside rate from 20.1% to14.8%. Amounts are typical, not guaranteed — track your own costs and keep receipts, because the IRS requires substantiation for every deduction you claim.
Frequently Asked Questions: Notary Publics Taxes in Virginia
Set-aside rates, deadlines and deductions for Virginia, tax year 2026.
How much should a notary public set aside for quarterly taxes in Virginia?
Set aside about 20.1% of everything you bill — 20.1% of $54,000 in gross income is $10,866 a year, or $2,717 per quarter. That total covers self-employment tax (15.3% on 92.35% of net profit), federal income tax on the remainder after your standard deduction, and Virginia adds roughly 5.2% on your taxable Virginia income. The percentage is measured against gross income rather than net profit because that is the number that actually reaches your bank account and the number you can safely divert.
When are 1099 quarterly taxes due in Virginia for 2026?
IRS Form 1040-ES estimated payments for 2026 are due April 15 (Q1), June 15 (Q2), September 15 (Q3), and January 15, 2027 (Q4). Virginia has no quarterly estimated income tax voucher requirement for individuals. Payment is made with the annual Virginia Individual Income Tax Return via the Virginia Department of Taxation.
What expenses can a notary public write off in Virginia?
Common write-offs for notary publics include loan signing mobile driving mileage, dual-tray laser printer & toner, notary bond & e&o insurance policy, paper, document clips & envelopes, official notary stamp & record journal. Because Virginia taxes self-employment income at 5.2%, each deduction reduces both your federal and your Virginia liability, so a deduction is worth more than its face value.